DOCUMENTATION PROCESSING (SCANNING, MICROFILMING AND INDEXING)

Scanning:

• New technological solutions for digitalization of documentation have certainly simplified the manipulation of electronic documents. Scan represents the conversion of physical / paper form to digital.
• The scanning is performed by professional document scanners that can process up to 150 documents per minute, depending on the characteristics of the scanner model.

Microfilming:

• Microfilming is the safest and only legally recognized archiving process bisedes archiving paper documents.
• Microfilming of documents saves space that would otherwise be occupied by paper documents.
• Microfilm has the same legal significance as a paper document, so the registry material can be destroyed after the microfilming process.
• The durability of microfilm rolls is up to 400 years.

Documentation indexing:

• The previously implemented way of archiving documentation and doing business with it should be translated into electronic documentation procedures in order to modernize the office business.
• Indexing is a character entry that will represent parameters for searching  or reporting at a later stage.
• Database indexing can be done during scanning or in the background . Document indexing can be done manually - by entering data or automatically - by applying OCR and ICR technology (automatic indexing), which significantly speeds up and simplifies the process and further ensures the accuracy of the data.